The Outlook signature editor is far from good: it’s way too streamlined and doesn’t give you much control over the end result of your signature. I am usually very careless about putting signatures in my emails, generally only inserting my name and surname and not much else. I do realise, though, that a well-constructed email signature is more visually striking and will help your recipients identify you in email exchanges. When trying to create my signature for the Tech 4 Freelancers email account, I quickly noticed that the text didn’t wrap around the image I put in it. Moreover, resizing the logo doesn’t work the way I wanted it to. I quickly got annoyed by it and tried to see if there is a better way to create a signature with a logo.
Turns out there is.
Fuck the signature editor
I apologise for the f-word in the header, but I couldn’t help it. If you want your signature to look exactly the way you want, the first thing you have to do is ditching the signature editor (almost) completely. Instead, you may want to either create a new Word document or a new Outlook message and work from there. Note that my version of Office is in Italian, I apologise for that. I’ll try to use the English terminology in the body of this article, as it appears on the Microsoft Language Portal.
Add your logo
For the purpose of this example, I want the company logo on the left side of the signature. To accomplish this, I’m going to click on Insert > Images and select my logo.
Your result should be similar to this:
Depending on the size of your logo, you may want to resize it. Just click on the dot in the bottom right corner and drag your mouse to your desired size.
Once you’re happy with the result, it’s time to set the wrapping method for our text. Make sure the image is selected, then click on Format under Image tools and select Wrap text > Tight. This way we are certain that all text is going to end up close to the image.
Now we can write the details. These can be anything, from your name, to your phone number, to your email address.
It’s a good idea to change the line spacing to something less… Well, spaced. Select the whole text and click Paragraph. In the Indents and specing tab, replace 8 pt with 0 in Spacing > After. Click Ok to confirm.
The end result should look like this:
Let’s apply a bit more formatting to our liking. Remember not to overload your signature with colours. Three colours are ideal. Four are okay. Five are definitely too many.
Use the signature in Outlook
We’re ready to add our signature to Outlook. To do this, open Outlook and click on New Email, then on Signature > Signatures. Click New and name your signature whatever you want.
Select your entire signature in Word and copy it, then paste it in the Outlook signature editor.
Don’t worry if the editor doesn’t show your image. This is normal. Click Ok to commit the changes.
Now, whenever you email someone, your signature will be automatically added to your messages.
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